Special Event

Social Events


Team Event
The team events which use group activities such as thumb fights, hand shakes, fist stacking etc are much cheaper than paintball, bowling, kendo, cart racing, etc. You will pay (on average) $45 per person for the sporting activities during team events.

Sport Event
The sport event for amateurs may still need the sports event management. For bigger sport events, hiring a paramedic will provide safety and may even reduce the insurance premiums. The professional leagues require a proper sports event management.

Special Event

Events, which appear occasionally and attract large crowds are generally known as special events. On the other hand, weddings, corporate functions and family parties are small and confined celebrations. Thus, a special event is a distinct and organised program which includes:

• Sporting events
• Cultural events
• Community functions
• Special interest groups

Special events aim to attract large numbers of participants. For this reason, these programs carry a high risk of public liability. The insurance for special events is very expensive when compared with smaller functions. Therefore, if you plan such an event you need to plan the budget, safety and adherence to regulations few weeks in advance.

Special Event Types

Special events are to entertain masses. Some examples include:

• Circuses
• Festivals
• Community fairs
• Irregular markets
• Parades
• Public exhibits
• Religious celebrations
• Street parties and more...

Generally, the special event is an irregular function. Some of the special events happen regularly but within an extended period of time. Most special events require a careful planning. Special event organisers often need team of experts to coordinate the entire process. The Australian Tourism Data Warehouse classifies events at 5 levels of activity:

• International - it is a high profile special event, which is relevant for international tourists. Sydney parades typically attract foreign guests
• National - it is a national celebration. ANZAC day is an example of such an event
• State - the special event is confined within the State responsibility
• Regional - parts of the state may celebrate events such as harvest, blooming flowers, etc
• Local - a special event relevant for the local community. Local community fairs are appropriate for this classification

Special Event Ideas

A special event may:

• Provide some form of entertainment (music, theatre, etc)
• Provide sale of food and/or beverages
• Provide fundraising
• Provide competitions
• Provide sale of products and services

You have to budget special event carefully. The sale of food and other products will bring more people than a simple fundraising. Yet, the insurance for both events may costs the same. Similarly, the setup of the program may require the same number of man hours for events which bring different profits. Therefore, you must budget your function for the worst (not the best) case scenario. This means that the ticket prices may need to be revised and/or contingency plans must be ready for deployment.

Special Event Planning

Essentially, you plan special events the same ways as you plan any other function. The scale of the operation and the cost may differ but the requirements are similar. There is no doubt that the management of special events will be more demanding than for smaller operations. However, the skills to coordinate the process are virtually the same.

Apart from the legal obligation there could be many local polices which may impact on your program. You should always visit the Council's offices before running the show. It is the Council's responsibility to inform about everything you need to know to run your special event on their territory.